Technical Writing Resume Examples: How to Make a Job-Winning Resume

When you want to pursue a career in technical writing, your resume is your first, and sometimes only, chance to impress a prospective employer. Technical writing resumes require a balance between clarity, precision, and demonstrating your expertise. Recruiters are not just looking for writing skills but also your ability to organize complex information, use technical tools, and communicate clearly to various audiences.

This guide will walk you through creating a striking technical writing resume, including examples and useful tips.

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Begin With a Focused and Concise Resume Header

Recruiters see your header first. Make it professional and easy to read. Include:

• Full Name
• Professional Title (e.g., Technical Writer)
• Email Address
• Phone Number
• LinkedIn profile or personal website (optional but recommended)

Example:

Write a Good Professional Profile

Hook the recruiter with a brief summary (2-4 sentences) highlighting:

• Experience
• Key skills
• Achievements
• Value you bring to the role

Example:

Skilled Technical Writer with 5+ years in software documentation and user manuals. Competent in producing clear and easy-to-understand technical content. Experienced with Markdown, HTML, and Adobe FrameMaker. Energetic in simplifying complex information for diverse audiences.

Emphasize Relevant Technical Competencies

Include a section to showcase your technical skills. This helps both ATS systems and recruiters quickly assess your qualifications.

• Writing & Editing: Technical manuals, SOPs, API documentation
• Tools: Microsoft Word, MadCap Flare, Adobe FrameMaker, Confluence
• Technical: CSS, XML, HTML, Markdown
• Soft Skills: Research, attention to detail, communication

Example layout:

Technical Skills: MadCap Flare, MS Word, Confluence, HTML/CSS, API Documentation, Structured Writing

Describe Your Work Experience

Focus on accomplishments and tasks relevant to technical writing. Use bullet points starting with action verbs.

Example:

Technical Writer | ABC Software Solutions | Jan 2020 - Present

• Produced and maintained user and API documentation.
• Collaborated with developers and engineers to create accurate content.
• Reduced documentation errors by 30% through thorough proofreading and reviewing.
• Implemented style guides and standard templates, improving team efficiency.

Display Education and Certifications

Support your experience with education and certifications. Helpful when switching careers or with limited work experience.

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• Education: B.A. English, University of XYZ, 2015
• Certifications: Certified Technical Writer (CTW), MadCap Flare Advanced Training, UX Writing Fundamentals

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Include Projects and Writing Samples

Showcase proof of your work:

• Links to online documentation
• PDF attachments of manuals or guides
• GitHub repositories with project documentation

Example:

• Developed detailed user manual of XYZ software
• Created API documentation of ABC platform

Reward Performance With Metrics

Quantify your accomplishments:

• Reduced documentation errors by 30%
• Written 50+ user manuals for 10,000+ customers
• Improved team workflow, saving 15 hours/month

Make the Resume Neat and Understandable

Technical writing demands clarity. Tips for readability:

• Use clean fonts like Arial, Calibri, or Helvetica
• Font size 10-12 points
• Consistent bullet points, headings, and spacing
• Short, concise bullets rather than long sentences
• Avoid heavy graphics, tables, or images for ATS compatibility

Customize Your Resume for Each Job

Tailor your resume to highlight skills, tools, and experience relevant to each position. Use keywords from the job description.

Example:

• Job requests MadCap Flare experience – emphasize Flare projects
• Job requires API documentation – highlight relevant manuals

Proofread and Edit Carefully

Ensure your resume is error-free:

• Proofread multiple times
• Use tools like Grammarly or Hemingway
• Ask a friend or colleague to review
• Check alignment, bullet consistency, and spacing

Conclusion

An effective technical writing resume balances clarity, accuracy, and persuasiveness. It reflects your skills, experience, and ability to convey complex information clearly. Focus on strong summaries, relevant tools, measurable accomplishments, and a clean layout.

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FAQs

Will I add all the technical tools that I know to my resume?

Add only job/industry-related tools. Irrelevant tools can clutter your resume.

What is the length of a technical writing resume?

1-2 pages is ideal. Include essential skills, experience, and projects concisely.

Do I have to submit writing samples?

Yes. Technical writing involves writing samples. Add links or documents to provide proof of your work.